donor stewardship coordinator

Donor Stewardship Coordinator

Are you a customer centric, detail-oriented, entrepreneurial team player who is looking for an excellent opportunity to expand your career in the world of free-market non-profits? Do you have a passion to be part of a world-class team that makes lasting change and contributions toward a more prosperous Pennsylvania every day? Then this position could be just the role for you!

We are seeking a Donor Stewardship Coordinator who supports all aspects of stewardship for a variety of clients and partner organizations and assists with the day-to-day operations of our headquarters in Harrisburg. There is room for reward and growth in this role, specifically related to advancement, professional development, and earned bonuses!

Job Summary

Reporting directly to the Director of Donor Stewardship, the Donor Stewardship Coordinator will play a critical role on the stewardship team that is dedicated to supporting a growing and robust stewardship program to provide an exceptional philanthropic experience for donors at all levels and assisting with the office management of our headquarters in Harrisburg onsite, 5 days a week.

Primary responsibilities include administering the gift caging process, assisting the development team with administrative support, and supporting onsite office management and operations.

Key Responsibilities

  • Administer gift caging process which includes gift entry and acknowledgement procedures, making timely thank you calls, and sending customized donor correspondence.
  • Provide regular reports to appropriate teams and clients related to donor giving and gifts.
  • Update donor files with contact information and stewardship preferences, pass along correspondence to colleagues from donors with whom they have relationships, and respond and log interactions from donors who don’t have a relationship with a colleague.
  • Provide support for a variety of donor stewardship activities including events, mailings, and giving clubs.
  • Assist Vice President of Development and Director of Donor Stewardship with calendaring and departmental scheduling.
  • Work closely with the office staff, providing support for on-site operational responsibilities including staff events, assisting with the safety and security of the building, and vendor relations.
  • Assist with ordering and stocking supplies for Harrisburg headquarters, run errands as it pertains to general office needs, and maintain a professional office appearance in keeping with the practice of good stewardship of our donors’ investments in our building.
  • Other duties, as assigned.


  • Alignment to the values and mission of Commonwealth Foundation.
  • 1-3 years of experience working in development or a nonprofit setting.
  • Attention to detail and a high level of accuracy is a must.
  • Proficient at working with donor or customer databases. (Experience with Salesforce desirable but not required).
  • Excellent time management, interpersonal, writing, and organizational skills.
  • Strong customer service mindset. Ability to work with all levels of internal management and staff as well as outside vendors and donors.
  • Ability to work independently and as a productive member of a team, in a fast-paced environment.
  • Ability to multi-task.
  • Proficiency in Microsoft Office Suite, particularly with Excel and Word.


  • Competitive salary.
  • Comprehensive benefits package including possibility for annual bonus.
  • 4% company contributions towards retirement plan.

How to Apply

  • Qualified candidates should submit the following materials:
    • Resume and cover letter addressing the following:
      • How your qualifications match the position requirements.
      • Your desired salary range.
      • Your alignment with free market ideals championed by our client organizations

Please apply here.